Google Calendar Integration

Connect Google Calendar to manage your schedule entirely through Polaris AI. Create events, schedule meetings, check availability, and never miss a meeting.

What You Can Do

Create Events & Meetings

Make new events and schedule meetings

Invite People

Add attendees and send meeting invitations

Add Google Meet

Automatically include video conference links

Check Schedule

View your calendar for any date

Find Availability

Locate free time across multiple calendars

Edit Events

Modify existing events and reschedule

Cancel Meetings

Remove or decline calendar events

Set Reminders

Get notified before important events

Connecting Google Calendar

Open Settings

Click the Settings icon.

Go to Integrations

Click Integrations tab.

Connect Calendar

Find Google Calendar and click [Connect Calendar].

Authorize

Grant permissions for Polaris AI to access your calendar.

Done

Calendar connected and ready!

Checking Your Schedule

Today's Events

You: "What's on my calendar today?"

Polaris AI: Shows today's events:
9:00 AM - Team Standup (30 min)
2:00 PM - Client Call (1 hour)
4:00 PM - 1-on-1 with Sarah (30 min)

Specific Dates

You: "Show me my schedule for Friday"
Polaris AI: [Displays Friday's events]

You: "What appointments do I have next week?"
Polaris AI: [Shows all next week events]

You: "Any meetings March 25?"
Polaris AI: [Shows that day's events]

Find Free Time

You: "When am I free tomorrow?"
Polaris AI: "Free from 10 AM-12 PM and 3 PM-5 PM"

You: "Find a 1 hour slot next week"
Polaris AI: "Tuesday 2-3 PM or Wednesday 11-12 PM"

Creating Events

Simple Event

You: "Create an event 'Project planning' tomorrow at 2 PM"

Polaris AI: [Shows preview]
Project Planning
Tomorrow, 2:00 PM - 3:00 PM (1 hour default)

You: [Confirm]

Result: Event created

Meeting with People

You: "Schedule a meeting with John tomorrow at 3 PM"

Polaris AI: [Shows preview]
Meeting with John
john@example.com (invited)
Tomorrow, 3:00 PM
Google Meet included

You: [Confirm]

Result: Event created, invite sent

Multiple Guests

You: "Set up a team meeting Tuesday at 10 AM with John, Sarah, and Mike"

Polaris AI: [Shows preview with all attendees]

You: [Confirm]

Result: Meeting scheduled, invites sent

With Agenda

You: "Create team standup meeting tomorrow at 9 AM with agenda: status updates, blockers, wins"

Polaris AI: [Creates event with agenda in description]

You: [Confirm]

Result: Event with details created

Advanced Scheduling

Recurring Meetings

You: "Schedule a weekly team meeting every Monday at 10 AM"

Polaris AI: [Shows preview]
Recurring every Monday

You: [Confirm]

Result: Recurring meeting scheduled

Find Meeting Time

You: "Find a time next week when all of us are free: john@example.com, sarah@example.com, me"

Polaris AI: "Tuesday 2-3 PM works for everyone. Create meeting?"

You: "Yes"

Result: Meeting scheduled with best time

Add to Existing Event

You: "Add John to tomorrow's team meeting"

Polaris AI: [Updates event, sends invite]

Result: John invited

Meeting Details

Add Google Meet

Polaris AI includes Google Meet automatically:

You: "Create a meeting with the team tomorrow"

Polaris AI: [Automatically includes Meet link]
Team Meeting
Google Meet: meet.google.com/xxx

Result: Invite includes clickable Meet link

Or explicitly:

You: "Create a meeting with Google Meet"
Polaris AI: Meet link added

Set Reminders

You: "Create an event for Friday with a reminder 1 hour before"

Polaris AI: [Creates event with 1-hour reminder]

Result: Reminder set

Add Location

You: "Schedule a meeting for Tuesday at the office conference room"

Polaris AI: [Adds location details]

Result: Location included in event

Managing Events

Edit Meeting

You: "Change tomorrow's team meeting to 11 AM"

Polaris AI: [Shows preview with new time]

You: [Confirm]

Result: Time updated, attendees notified

Cancel Event

You: "Cancel my 2 PM meeting today"

Polaris AI: [Shows which meeting, asks confirmation]

You: [Confirm]

Result: Event canceled, attendees notified

Find Conflicts

You: "Do I have any conflicts?"

Polaris AI: "Yes - you have back-to-back meetings Tuesday 2-3 PM with overlap. Suggest moving?"

You: [Decide]

Calendar Examples

Simple Examples

"What's on my calendar today?"
"Schedule a meeting with John tomorrow at 2 PM"
"Show me Friday's schedule"
"Create an all-day event 'PTO'"
"When am I free next week?"

Medium Examples

"Schedule a 1-hour team meeting for next Monday at 10 AM with John, Sarah, and Mike, include agenda"
"Find availability between me and sarah@example.com this week and schedule a meeting"
"Reschedule the client call from Thursday to Friday at the same time"
"Create recurring weekly standup every Tuesday at 9 AM"

Complex Examples

"Schedule a 2-hour project planning session next Thursday, find a time when John, Sarah, and I are all free, add Google Meet, and send agenda: roadmap review and milestone planning"

"Show me conflicts in my calendar this month, suggest better times for meetings, and reschedule the ones I approve"

"Create a monthly status meeting recurring first Friday of every month at 9 AM with the executive team"

Calendar Analytics

Availability

You: "How busy is my schedule this month?"
Polaris AI: "86 hours of meetings scheduled"

You: "What time slots are usually free?"
Polaris AI: "Early mornings (before 9 AM) and late afternoons (after 4 PM)"

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