You: "Send an email to john@example.com about the project update"

Polaris AI: [Shows email preview]
Subject: Project Update
Body: [AI-generated email]

You: [Reviews and clicks Confirm]

Result: Email sent

With Specific Content

Provide content:

You: "Send an email to sarah@company.com saying 'Hi Sarah, Thanks for the project feedback. I'll incorporate your suggestions by Friday.'"

Polaris AI: [Shows preview]

You: [Confirm]

Result: Email sent with your exact message

With Attachment

Reference your vault:

You: "Send an email to john@example.com with the budget spreadsheet attached"

Polaris AI: [Finds your budget file and includes it]
[Shows preview with attachment]

You: [Confirm]

Result: Email sent with attachment

Or upload new file:

You: "Email the report to jane@example.com"
[Attach report.pdf from your device]

Polaris AI: [Shows preview]

You: [Confirm]

Result: Email sent with report

Formal vs. Casual

Polaris AI learns your style:

You: "Send a casual email to Mike about lunch"
Result: Informal, friendly tone

You: "Send a formal email to the CEO about quarterly results"
Result: Professional, structured tone

Advanced Examples

With multiple recipients:

"Send an email to john@example.com and sarah@example.com about the client meeting"

As a reply:

"Reply to John's email saying we'll discuss on Friday's call"

Forward with addition:

"Forward the client email to Sarah with a note: 'This is the request we discussed'"

Reading Emails

Check Recent Messages

You: "Show me my unread emails"
Polaris AI: [Lists unread messages with sender, subject, preview]

You: "What was Sarah's last email about?"
Polaris AI: [Shows Sarah's most recent message]

You: "Any emails from my manager?"
Polaris AI: [Shows emails from your manager]

Search Emails

Find specific messages:

You: "Search for emails from john@company.com"
Result: Shows all emails from John

You: "Find emails with 'budget' in the subject"
Result: Shows matching emails

You: "Show me emails from last week about the project"
Result: Shows emails from that time period

You: "Search for emails with attachments from Sarah"
Result: Shows emails from Sarah that have attachments

Filter Results

You: "Show unread emails from the team this week"
Polaris AI: [Filters and displays]

You: "Recent emails marked important"
Polaris AI: [Shows starred/important emails]

Managing Emails

Mark as Read/Unread

You: "Mark John's email as read"
or
You: "Mark these emails as unread for later"

Polaris AI: Email status updated

Archive Emails

You: "Archive old emails from January"
Polaris AI: Archived

You: "Archive emails about the completed project"
Polaris AI: Archived those emails

Delete Emails

You: "Delete this email"
or
You: "Delete all emails from [sender]"

Polaris AI: [Shows preview] ⚠️ Delete permanently?

You: [Confirm]

Result: Email deleted

Organization with Labels

Create and use labels:

You: "Label this email as 'Important'"
Polaris AI: Labeled

You: "Move this to the work folder"
Polaris AI: Added label "work"

You: "Show me all emails labeled 'urgent'"
Polaris AI: [Displays urgent emails]

Draft Management

Create a Draft

You: "Draft an email to the team about Friday's event"

Polaris AI: [Creates draft email]
[Shows preview]

You: [Confirm to save draft, or edit]

Result: Draft saved to your Drafts folder

Review Later

You: "Show me my draft emails"
Polaris AI: [Lists all drafts]

You: "What was in the email I drafted to John?"
Polaris AI: [Shows John's draft]

Send Draft

You: "Send the meeting draft to Sarah"

Polaris AI: [Finds draft, shows preview with Sarah as recipient]

You: [Confirm]

Result: Draft sent to Sarah

Modify Draft

You: "Make that draft more formal"

Polaris AI: [Updates draft tone]

You: [Review and confirm to save]

Result: Updated draft saved

Advanced Features

Schedule Email

You: "Schedule an email to john@example.com for tomorrow at 9 AM about the project"

Polaris AI: [Shows preview]
Scheduled for: Tomorrow 9:00 AM

You: [Confirm]

Result: Email scheduled

Automated Responses

You: "Set up an out-of-office email"

Polaris AI: [Helps create auto-reply template]
"I'm out until Monday. I'll reply when I'm back."

You: [Confirm]

Result: Auto-reply active

Email Rules

Create automatic rules:

You: "Automatically label emails from the team as 'important'"

Polaris AI: Rule created

Result: New emails from team auto-labeled

Email Examples

Simple Examples

"Send an email to john@example.com"
"Check my unread emails"
"Search for emails from the team"
"Mark this email important"
"Archive old emails from 2023"

Medium Examples

"Send a formal email to the client about the proposal deadline"
"Find all emails from my manager this month"
"Draft a thank you email to the attendees"
"Reply to Sarah's message with the updated timeline"

Complex Examples

"Send emails to john@example.com and sarah@example.com about the project status with the approved budget attached, then archive old emails from this project"

"Search for emails from the team this quarter about budget, summarize the main points, and create a document with a link to share"

"Set up a weekly reminder to check unread emails from my manager and schedule replies for Friday afternoon"

Privacy & Attachment

File Attachment Limits

Maximum attachment size: 25 MB
Supported formats: All common file types
Multiple attachments: Yes, up to total 25 MB

Email Storage

Your emails stay in Gmail
Polaris AI doesn't copy or store emails
Only metadata processed (sender, subject, date)
Email contents never stored in Polaris AI

Troubleshooting

Email Won't Send

Check:

Recipient email is valid format
Attachment isn't too large
Story sender is correct
Try sending as draft first

Solution:

Click "Try again" to retry
Confirm email details in preview
Check Gmail for error message

Can't Find Email

Try:

Search with different keywords
Expand date range
Check spam/trash folders
Ask more specifically: "emails from John last week"

Authorization Needed

If Gmail disconnected:

Settings → Integrations → Reconnect Gmail
Reauthorize permissions
Try action again

Pro Tips

Draft before sending — Ask Polaris AI to draft emails for review first

Use search creatively — "emails about X" works just like Gmail search

Reference context — "Reply to that email from John" - Polaris AI remembers

Batch operations — "Archive and label all emails from this thread as 'completed'"

Schedule important emails — Send in morning when people check email

Use templates — Ask for specific tone: "professional", "casual", "friendly"

Verify before confirming — Review email preview, especially tone and recipients

FAQ

Q: Is it safe to connect Gmail? A: Yes. Polaris AI uses OAuth and never sees your password. You control all permissions.

Q: Can Polaris AI read my email? A: Yes, for search and reading. Only when you ask it to read specific emails.

Q: Can it access all my emails? A: Only emails in your account that Polaris AI has permission to access. Check permissions in Gmail settings.

Q: What if I accidentally send an email? A: Ask "Undo that email" - if within 30 seconds, can be unsent.

Q: Can I schedule emails? A: Yes, ask Polaris AI to "schedule this email for tomorrow at 9 AM"

Q: Can I attach files larger than 25 MB? A: No, Gmail limit. Upload to shared drive and send link instead.

Next: Learn about Google Calendar Integration →

Gmail Integration

Send Emails

Read Messages

Search Emails

Manage Drafts

Organize Labels

Attach Files

Mark Important

Archive & Delete

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