Memory & Learning

What is Memory?

Polaris AI has a memory system that learns about you and improves with every interaction. Over time, it knows:

• Your preferences and habits
• Who you communicate with most
• How you like things done
• Your workflows and patterns
• Important information about you

This makes Polaris AI smarter and faster the more you use it.

How Memory Works

First Time

You: "Schedule a meeting with the team for Monday at 10 AM"
Polaris AI: "Who's on the team? I can email them invites"
You: [Lists team members]

After Learning

You: "Schedule the Monday meeting"
Polaris AI: "Scheduling Monday 10 AM with John, Sarah, and Mike?"
(Remembered from before)

Even Better Over Time

You: "Monday meeting"
Polaris AI: "Setting up Monday 10 AM + team + Google Meet link?"
(Learned your pattern of always including Meet)

Types of Memory

Polaris AI learns and stores several types of information:

Profile Memory

Information about YOU:

• Name and email
• Preferred communication style
• Time zone
• Language preference
• Work hours

Contact Memory

Information about people you interact with:

• Email addresses
• Phone numbers
• Team associations
• Communication frequency
• Context about each person

Task & Workflow Memory

Patterns in how you work:

• Regular meetings (weekly standup with team)
• Recurring tasks (Monday status report)
• Common workflows (form creation → email distribution)
• Favorite document structures
• Preferred tools combinations

Preference Memory

How you like things done:

• Email tone (formal, casual, friendly)
• Meeting style preferences
• Document formatting
• Calendar event details (always include Google Meet)
• Response speed expectations

Context Memory

Background information:

• Current projects you're working on
• Team members and their roles
• Historical interactions and decisions
• Ongoing tasks and commitments
• Important dates and deadlines

Managing Your Memory

View Your Memories

Profile:
  - Name: John Smith
  - Email: john@company.com
  - Time zone: EST
  
Contacts:
  - Sarah (sarah@company.com) - Teammate
  - Mike (mike@company.com) - Manager
  
Preferences:
  - Prefers formal email tone
  - Usually schedules meetings Monday-Thursday
  - Includes Google Meet links automatically

Add or Update Memories

You can tell Polaris AI about yourself:

You: "I usually work 9 AM to 5 PM"
or
You: "My manager is sarah@company.com"
or
You: "I prefer casual communication style"

Polaris AI updates its memory accordingly.

Delete Specific Memories

In the Memory settings:

• Find a memory you want to remove
• Click the delete/X button
• Confirm removal

That memory won't be used for future interactions.

Clear All Memory

In Settings → Memory → Advanced:

• Click "Clear All Memories"
• Confirm (this resets everything)
• Polaris AI starts learning fresh

Privacy & Memory

What Polaris AI Stores

• Your preferences and habits
• Contact information you've shared
• Work patterns and workflows
• Conversation summaries
• Your stated preferences

What Polaris AI DOESN'T Store

• Passwords (never!)
• Credit card information
• Confidential conversations (unless you ask it to)
• Email contents (only metadata like sender, subject)
• File contents (only file names)

Who Can Access Your Memory?

• Only you when logged in
• Not shared with other users
• Not sold or used for marketing
• Stored securely in your account

Privacy Controls

Disable Learning

In Settings → Memory:

• Toggle "Allow Learning" OFF
• Polaris AI won't store new memories
• Still works normally for current session
• Existing memories not deleted

Selective Learning

Tell Polaris AI what you want it to remember:

You: "Remember I work 9-5 PM"
(Stores this)

You: "Don't save my personal email"
(Polaris AI skips storing this)

Export Your Memory

In Settings → Memory → Advanced:

• Click "Export My Memory"
• Download JSON file with all stored info
• You keep a backup
• Can import to different account

Delete History

In Settings → Memory:

• Click "Delete Conversation History"
• Choose date range
• Memories before that date are removed
• Start fresh from that point

How Memory Improves Your Experience

⏱️ Saves Time

First time: Long back-and-forth about preferences After learning: Polaris AI remembers and executes faster

Before: 5 questions back-and-forth
After: 1 confirmation and done

Better Accuracy

First time: Generic results After learning: Tailored to your preferences

Before: "I'll send a formal email"
After: "I'll send this in your usual casual style"

Understands Context

First time: Needs full details After learning: Gets context automatically

Before: "Create an event for next Monday 10 AM with John, Sarah, and Mike, invite team"
After: "Monday meeting"

Anticipates Needs

First time: Exactly what you asked After learning: Proactively helps

Before: "Create a document"
After: "Creating document with your usual template, sharing with the team, and scheduling presentation?"

Examples of Learning

Example 1: Meeting Pattern

Interaction 1:

You: "Schedule a meeting with the engineering team for Monday at 2 PM"
Polaris AI: [Asks who's on team, adds event]
↓ Learns: You have regular team meetings on Monday at 2 PM

Interaction 2:

You: "Add the Monday meeting"
Polaris AI: [Automatically schedules Monday 2 PM with team]
↓ Has remembered your pattern

Interaction 3:

You: "Monday standup"
Polaris AI: "Monday 2 PM with engineering team, include Google Meet?"
↓ Learned even more context and your preferences

Example 2: Email Communication

Interaction 1:

You: "Send an email to john@example.com"
[You write formal email]
↓ Learns: You use formal tone for John

Interaction 2:

You: "Email john@example.com about the project"
Polaris AI: [Drafts formal email]
↓ Applied learned preference automatically

Example 3: Document Templates

Interaction 1:

You: "Create a status report"
[You ask for specific sections: Summary, Metrics, Blockers]
↓ Learns: You like this structure for reports

Interaction 2:

You: "New status report"
Polaris AI: [Creates with Summary, Metrics, Blockers sections]
↓ Remembered your preferred template

Privacy Best Practices

DO

• Review memories in Settings occasionally
• Tell Polaris AI about preferences proactively
• Delete memories when your situation changes
• Clear history when switching workspaces

DON'T

• Don't share passwords with Polaris AI
• Don't expect it to store confidential secrets
• Don't assume highly personal info is stored securely
• Don't keep old memories after project ends

Pro Tips

Set preferences upfront — Tell Polaris AI about yourself early, and it learns faster

Update regularly — When your workflow changes, tell Polaris AI

Review memories — Occasionally check Settings → Memory to see what's stored

Clear old context — When you move projects, consider clearing related memories

Be specific early — "I prefer formal emails to external partners but casual with my team"

Phrase consistently — Use the same names for people and teams so Polaris AI learns quickly

FAQ

Q: Does Polaris AI read all my emails? A: No. It only sees metadata (sender, subject, date) unless you attach a specific email to a message. It never reads entire mailboxes automatically.

Q: Is my memory saved if I delete my account? A: No. When you delete your account, all memories are permanently deleted too.

Q: Can I share memories with my team? A: Not directly. But you can manually tell Polaris AI "the team usually includes John, Sarah, Mike" and it learns that pattern.

Q: How long is memory kept? A: Until you delete it. You control when memories are cleared.

Q: What if I want Polaris AI to forget something? A: Delete the specific memory in Settings → Memory, or use "Don't save [this]" in conversation.

Next: Learn about File Attachments & Vault →