Confirmations & Safety

Why Confirmations?

Before performing important or sensitive actions, Polaris AI shows you a preview for confirmation. This protects you from:

Sending to the wrong person
Accidentally deleting something important
Creating something you didn't intend
Authorizing apps you don't recognize
Irreversible actions

You always have final say before anything important happens.

What Requires Confirmation?

Always Confirmed

These actions ALWAYS show a preview first:

Email Operations:

Sending emails
Creating email drafts (saved automatically)
Replying to important messages
Adding attachments

Calendar Operations:

Creating events
Scheduling meetings with others
Canceling events
Inviting people

Document Operations:

Creating documents
Sharing documents with others
Deleting documents
Publishing forms

GitHub Operations:

Creating repositories
Creating issues
Opening pull requests
Deleting repositories (high risk)

Service Changes:

Disconnecting integrations
Authorizing new permissions
Deleting data
Changing settings

May Require Clarification

These might need back-and-forth:

Ambiguous requests:

You: "Send an email"
Polaris AI: "I need more info — who to, about what?"

Multiple recipients:

You: "Email the team"
Polaris AI: "Which team? I know you have multiple."

Date ambiguities:

You: "Schedule the meeting tomorrow"
Polaris AI: "Do you mean friday, or actually tomorrow?"

Low-Risk (No Confirmation)

These don't require confirmation:

Reading emails
Checking calendar
Searching files
Asking questions
Getting information

The Confirmation Flow

Step 1: You Request Action

You: "Send an email to john@example.com about the project update"

Step 2: Polaris AI Prepares

Polaris AI gathers the information:

Recipient validation
Subject generation
Body composition
Attachment checking

Step 3: Preview is Shown

┌──────────────────────────────────┐
│ EMAIL PREVIEW                    │
├──────────────────────────────────┤
│ To: john@example.com             │
│ Subject: Project Update          │
│ Body: [preview text shown]       │
│ Attachments: None                │
└──────────────────────────────────┘

Step 4: You Review

Check:

Right recipient?
Correct subject?
Appropriate tone?
Any attachments needed?

Step 5: You Confirm or Cancel

Confirm: Click the Confirm button to proceed Cancel: Click the Cancel button to stop Edit: Click the edit icon to modify and re-confirm

Step 6: Action Executed

Once confirmed, the action happens immediately:

Email sent successfully to john@example.com

Reviewing Previews

Email Preview

┌─────────────────────────────────────────┐
│ To:  sarah@company.com                  │
│ Subject: Q1 Budget Review               │
│                                         │
│ Hi Sarah,                               │
│                                         │
│ [Email body preview...]                 │
│                                         │
│ Best regards,                           │
│ John                                    │
│                                         │
│ Attachments: budget.xlsx                │
│                                         │
| [Confirm] [Cancel] [edit]          |
└─────────────────────────────────────────┘

Calendar Event Preview

┌─────────────────────────────────────────┐
| CALENDAR EVENT                          |
|───────────────────────────────────────|
| Title: Team Standup                     |
| Date: Monday, March 25, 2024            |
| Time: 10:00 AM - 10:30 AM (EST)         |
| Location: Google Meet                   |
| Attendees: john@company.com             |
|            sarah@company.com            |
|            mike@company.com             |
| Description: Weekly team sync           |
|                                         |
| [Confirm] [Cancel] [edit]          |
└─────────────────────────────────────────┘

Document Creation Preview

┌─────────────────────────────────────────┐
| NEW DOCUMENT                            |
|───────────────────────────────────────|
| Title: Q1 Status Report                 |
| Type: Google Docs                       |
| Shared with: john@company.com           |
| Access level: Editor                    |
|                                         |
| Initial content preview:                |
| # Q1 Status Report                      |
| [Content preview...]                    |
|                                         |
| [Confirm] [Cancel] [edit]          |
└─────────────────────────────────────────┘

Editing Before Confirming

If the preview isn't quite right, you can edit:

Polaris AI: [Shows email preview]

You: "Actually, make the subject line more formal"

Polaris AI: [Updates preview with formal subject]

You: "Perfect, send it"

Polaris AI: [Sends with new subject]

You can ask Polaris AI to:

Change the wording
Add or remove recipients
Modify the subject
Adjust date/time
Change sharing permissions
Update content

Multi-Step Confirmations

For complex workflows, you might see multiple confirmations:

You: "Create a form and email it to the team"

Confirmation 1: Review form structure
You: [Confirm form creation]

Confirmation 2: Review email with link
You: [Confirm email to team]

Result: Form created and emailed!

Each step is reviewed separately for safety.

Canceling Actions

What Happens When You Cancel?

If you click Cancel on a preview:

You: "Send an email"
Polaris AI: [Shows preview]
You: "Wait, that's the wrong person. Cancel!"
Polaris AI: Canceled — nothing was sent.

Nothing happens. The action is completely undone.

What's Preserved?

Your conversation continues:

Chat context is kept
You can modify and try again
No partial actions occur
Everything is safely canceled

Restarting After Cancel

You: "Cancel that"
Polaris AI: Canceled

You: "Actually, email john@example.com instead"
Polaris AI: [New preview for John]
You: [Confirm]

Much safer!

Safety Features

Email Validation

Checks email address format
Verifies domain exists
Flags suspicious addresses

Calendar Validation

Prevents scheduling outside business hours (if preferred)
Checks for conflicts
Validates time zones
Detects past dates (confirms "did you mean tomorrow?")

Duplicate Prevention

Notices if you're sending nearly identical email to same person frequently
Warns about duplicate events
Flags repeated actions

Rate Limiting

Protects against accidental mass operations
Won't auto-confirm hundreds of emails
Requires confirmation for bulk actions

Notification Confirmations

Before sending notifications:

Polaris AI: "I'm about to send a notification to the team about the server downtime. Confirm?"

You: [Confirm]

Notification sent

Undoing Actions

Can You Undo?

After confirming, some actions can be undone:

Can Undo:

Email (within 30 seconds if a send delay is configured)
Calendar event (can delete/cancel)
Document (can be recovered from trash)

Can't Undo:

Deleted GitHub repository
Permanently deleted contacts
Published forms (can disable but not delete)

Ask Polaris AI to undo if possible:

You: "Undo that email!"
Polaris AI: Email unsent [if within undo window]

Pro Tips

Always review — Even if you're confident, take 2 seconds to verify

Check email — Verify recipient email address before confirming

Review attachments — Make sure right files are attached

Check time/date — Verify meeting times are correct

Use edit — If something's wrong, click edit instead of canceling and restarting

Slow down — It's okay to ask for changes before confirming

Save drafts — Create email drafts first if you want to review later

Confirmation Preferences

In Settings → Notifications:

Enable/disable confirmation for certain action types
Set confirmation preferences
Choose notification style

FAQ

Q: Can I turn off confirmations? A: Not completely, but you can adjust what requires confirmation in Settings.

Q: What if I'm 100% sure about an action? A: Confirmations are quick — just take 2 seconds to verify.

Q: Can I undo after confirming? A: Depends on the action. Email yes (within 30 sec), deleted repos no.

Q: What if I accidentally confirm? A: Ask Polaris AI to undo — most actions can be reversed immediately.

Q: How long do I have to review? A: As long as you need — preview waits for you.

Next: Learn about Scheduling & Reminders →

Confirmations & Safety

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